Five most frequently asked questions on E-Verify

1. Can I conduct my E-Verify directly through E-Verify? Yes. An employer can complete E-Verify directly through E-Verify’s website, or they may opt to use an E-Verify Employer Agent (EEA) such as MYB.

2. How is E-Verify different from the Social Security Number Verification Service?

E-Verify confirms the employment eligibility of newly hired employees. The Social Security Administration’s program verifies that a name matches a Social Security number (SSN). A person in the United States may have a valid SSN but not be authorized to work in the United States.

3. Is my company required to create E-Verify cases for its interns and unpaid employees?

You may only create an E-Verify case for an employee who receives payment or remuneration and for whom you complete a Form I-9, Employment Eligibility Verification. An intern may be considered a paid employee if he or she receives payment or anything of value, which could include free or reduced housing, meals, and/or other benefits.

4. Do I need to create a case in E-Verify if my company rehires an employee?

If you rehire a former employee within three years of his or her previous hire date, you may rely on the information on his or her previous Form I-9. If you rehire an employee for whom you never created an E-Verify case and the employee’s previous Form I-9 lists an expired identity document, then you must complete a new Form I-9 and create a case for the employee in E-Verify. If you rehire an employee for whom you created an E-Verify case and the employee’s previous Form I-9 lists an expired identity document, then you may either:

• Complete Section 3 of the employee’s previous Form I-9 and not create a new case for the employee in E-Verify or
• Complete a new Form I-9 for the employee and create a new case for the employee in E-Verify

5. My employee applied for a Social Security number (SSN) but has not yet received it. What should I do?

A case cannot be created in E-Verify without a Social Security number. If a newly hired employee has applied for but has not yet received his or her Social Security number (i.e., if he or she is a newly arrived immigrant), make a note on the employee’s Form I-9 and set it aside. The employee must be allowed to continue to work. Once the employee receives a Social Security number, you must create a case in E-Verify using the employee’s Social Security number as soon as the Social Security number is available. For more tips and information for E-Verify, check out our previous blog posts on the topic. If you’d like to discuss how E-Verify may affect your business and hiring processes, contact our customer service team and we’ll be happy to help.]]>